Booth Fee: Participation fee is $125 per 10x10 booth space.
Tables & Chairs: HRCA does not provide tents, tables and chairs. You are responsible for bringing your own.
You will need to bring all of the supplies for your booth, to include tables, chairs, tent, and miscellaneous equipment.
For safety reasons if you decide to put up a 10 x 10 tent at the event, it is required that your tent be secured with appropriate weights (a minimum of 25 lbs) on each of the four corners. Any tent not properly weighted and secured will be required to be taken down. No exceptions. This is a significant safety issue as Highlands Ranch often experiences gusty winds. It is required that your tent be secured. Please do not simply rest weights on the feet of tent legs. HRCA will be checking to ensure that weights are being used. You will be held responsible for any damage your tent may cause. HRCA will not be held responsible for damage caused by your tent.
Vendors are required to attend the entire event from 9:00 a.m. – 1:00 p.m., and must be set up by 8:30 a.m. to avoid traffic congestion with the show cars arriving.
HRCA's Marketing efforts include advertisements in the HRCA Activity Guide, HRCA Newsletters, and on the HRCA web site. Posters and flyers are posted in each of our four HRCA recreation centers and on community boards across Highlands Ranch. Signs are placed at strategic locations throughout Highlands Ranch, and the event is posted on many online calendars.
Please plan your staff accordingly to be able to load in and out of the event. An attempt will be made to provide volunteers to help with loading and unloading, however there is no guarantee. Neither HRCA nor the volunteers will be held responsible for damaged items.
Due to the fact that weather in Colorado changes so quickly, the decision and announcement to cancel an event is made as soon as possible before the event is scheduled to begin. If the HRCA cancels due to severe weather, the HRCA will make every attempt to contact you and will refund all booth fees. Applicant is responsible for checking the Event weather line: 303-471-8888. If the exhibitor cancels because of severe weather or any other reason, absolutely no refunds are given.
Indemnification & Liability Release:
ASSUMPTION OF RISK, WAIVER AND RELEASE, AUTHORIZATION TO USE IMAGE, and INDEMNIFICATION: In consideration of the right to participate in the HRCA Touch a Truck, I fully acknowledge and understand all risks involved, including but not limited to, the risks to dangerous outdoor weather and acts of nature, those risks associated with large spectator events, and the risks associated with automobiles, animals and it is in full understanding and acknowledgment of these risks that I, to the fullest extent permitted by law, hereby assume said risks and therefore waive, release and discharge Highlands Ranch Community Association, their management, agents, representatives, and employees, and anyone connected with the management or presentation of this Event, from any and all liability related to this event, including any bodily injury, death, property damages or losses and/or claims from any cause whatsoever that may be suffered, including any loss or damage to any property that I bring to the event. However, in no event shall this waiver and release be applicable to the extent such damages, losses, claims, and liabilities are caused by the gross negligence or willful misconduct of Highlands Ranch Community Association, its employees, or anyone for whose acts they may be legally liable. USE OF IMAGE, I fully acknowledge and agree that Highlands Ranch Community Association may take pictures of the event and may use these pictures and images in future marketing material. I agree and consent to such use of my image both online and in written materials for general marketing materials for future events which may be held in the community. To the fullest extent permitted by law, I agree to indemnify and hold harmless Highlands Ranch Community Association, its officers, directors, employees, agents, volunteers and consultants from and against all claims, losses, liabilities and expenses, including reasonable attorney’s fees and court costs of every nature whatsoever in any manner arising out of or incidental to or in connection with the Event, to the extent such claims, losses, liabilities and expenses, including reasonable attorney’s fees and court costs are caused by my negligent acts or omissions, my intentional misconduct, or my gross negligence or recklessness.